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Moving office is no small task, and if not done carefully can impact your business. As with any home relocation, planning is key to ensuring that the process is smooth and efficient, although an office relocation will involve more people and much more planning. Below are some useful tips on planning your office move.

Finding your new location

This can sometimes be the longest part of the process, as finding the right location for your company can sometimes be difficult. It can help to assign a team to this task, but before you do that you need to know exactly what your requirements are. Make sure not to overlook things like building fees, potential expansion space, service charges, benefits/disadvantages of location and so on. Try to leave nothing to chance and make sure you have every detail covered.

The planning process

Once your new location is chosen, begin planning your relocation as soon as possible. It can be useful, and take some of the pressure off management, to inform all the staff about upcoming changes as soon as possible, as well as delegating responsibility for their own workspaces and files in necessary. You should also begin assessing whether any old records and data can be destroyed or put into storage. Doing so can free up valuable space in the new location as well as being one less thing to have to move. Getting a good professional office removal company will be crucial too, so getting and comparing quotes as early as possible is advisable.

How staff can help

While you should never ask staff to any heavy lifting or other activities that may compromise health and safety regulations, you can get them involved in the move. This is one of the advantages of moving office – you have a lot of people who can help, and spread the responsibility, which can make the whole process a lot less stressful for everybody. As mentioned, giving staff responsibility for their own workspace is one way of doing this, but they could also be placed into moving teams, dealing with various requirements such as backing up data and so on. Having everyone contribute will speed things up and ensure everyone is invested in making the move go smoothly.

Expected costs

There are many costs associated with relocating your office, not least the removal company fee, and the lease for your new office space. However, there are many other hidden costs that can quickly mount up, so it’s important to make sure you are fully aware of what to expect. Firstly, make sure you know the details of any new leased space – what the service charges are, and whether you need to purchase new furnishings for the office. You might also want to consider an office design company to get your floor plan and layout sorted, as this can actually save you money in the long run. This will often involve a workplace appraisal where an office design company will analyse your current layout. Although things may start to get expensive rather fast, try to keep in mind that you are better off not cutting corners in some areas. A reliable office mover will normally cost a little more than others, but will be worth the price in potential savings made from a speedy and careful pack and unpack. A less reliable, cheaper company may seem like a good option, but might end up costing you more in lost business hours and damage to your equipment.

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I have just moved and I must say that I want to give Leicester Removal Companies and their team of movers that moved us that day a big thank you! If it were not for you we would not have had such a smooth and easy transition.    
Molly Rogers
I needed to relocate just a couple of blocks down after my company upgraded my accommodation so I chose Removal Services Leicester to do it for me. I cannot do any heavy lifting, so I participated in the packing. The guys helped with the lifting...    
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